SaaS Stack Cost Estimator
Total monthly/annual cost of all business software tools.
Software subscriptions add up quickly—CRM, email, project management, accounting, design tools, and more. This calculator helps you tally your SaaS stack and see monthly vs annual costs. Many vendors offer 15–20% discounts for annual billing. Use presets for typical small business stacks or add your own tools to get a clear picture of your tech spend.
Tools (add/remove)
Add each software subscription with its monthly cost.
Summary
Monthly total: $0
Annual total: $0
Annual (if paid yearly, ~15% off): $0
Insights
Formula
Monthly = sum of each tool's monthly cost Annual = Monthly * 12 Annual (discounted) = Monthly * 12 * 0.85 (typical annual discount)
Input Definitions
What does each input mean?
- Preset
- Pre-built tool lists for typical small business, medium, or growing team stacks.
- Tool name
- Name of the software or service (e.g., CRM, Email, Accounting).
- Monthly cost
- What you pay per month for each tool. Use list price or your negotiated rate.
Related Calculators
What Your Software Stack Is Actually Costing Per Month
SaaS subscriptions accumulate gradually — a tool for email, one for analytics, one for CRM, one for support, one for payments, one for documentation — and the total rarely gets scrutinized until someone pulls a credit card statement. This calculator helps you inventory and total your monthly SaaS spend so you can see the full picture, identify tools that might be redundant or underused, and make rationalization decisions based on actual numbers.
Use it when building an annual budget, when you want to do a quarterly software audit, or when you’re trying to find costs to cut without impacting operations. The average company is surprised by its SaaS total the first time it adds everything up — and often finds 20–30% of spend on tools that could be consolidated or eliminated.